Sample approval should create an unambiguous reference for the next stage. A short message saying “approved” is not enough when several product and packaging decisions are involved.
Identify the sample precisely
Record the style code, sample type, color, size, date and revision. If multiple samples are reviewed, state which one represents the approved direction.
Review construction and appearance
Check the visible silhouette, cup and wing construction, straps, closure, trims, stitching and overall workmanship against the agreed brief.
Record fit and measurement feedback
Use the agreed measurement method and identify who evaluated the sample. Separate required corrections from general comments.
Confirm color and brand elements
Record the approved color reference, label artwork, logo placement, hangtag and any packaging elements included in the sample review.
Close every open point
List conditions that remain unresolved and who is responsible for the next action. Bulk order confirmation should refer to the approved sample and the final written specification together.
An approval record should identify the sample, the decisions made, the changes still required and the documents that control the bulk order.